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Registered forum users please note.
You will shortly receive an email regarding the above:
Dear Comrade,
As one of NIVA's registered forum users, we've got a quick question to ask:
Are you happy for us to keep updating you via email from time to time?
New European data laws, (GDPR effective from 25th May 2018), require us to confirm that you want to continue to receive emails from us.
After the rules come into effect, we'll have to stop contacting anyone who hasn't told us they want to hear from us.
So this is a short note for you to let us know that you do want to stay in touch, and you will of course be able to unsubscribe at any time by letting us know.
A copy of the NIVA data protection policy will be emailed you separately and a copy will be placed on the NIVA website in the ‘downloads’ tab. (Please note that if there has been no log in activity for over a year, your account will be deleted)
Remember – if you do not respond you will by law have to be removed from our database so will no longer hear from us and your personal information will be deleted. You may of course re-register at any time thereafter.
Thank you from your NIVA admin team.
https://ico.org.uk/for-organisations...vidual-rights/
The data protection policy will be uploaded onto the website in due course:
NIVA DATA PROTECTION – REGISTERED FORUM USERS 1st MAY 2018
On 25th May 2018, new data protection regulations come into force. They are called the General Data Protection Regulation – GDPR for short. These new regulations fundamentally change the rules of how organisations handle the information supplied by members in that it will be a requirement that a specific permission has to be given by a member for their data to be used by the organisation. This includes paper and electronic records as well as photographs and videos.
The data that NIVA holds on registered users on the website forum is restricted to email address, user name and service details. This data is used solely for the purposes of NIVA and is NEVER passed to any outside body. However, to comply with the new regulations, NIVA requires you to confirm your willingness to receive emails from us.
It is your choice whether to permit your data to be used and the Association has to comply with your instruction in this regard. Please bear in mind that if you decide to refuse or restrict permission, NIVA will be unable to communicate with you by email. Please understand these are not impositions by NIVA but government imposed changes. It is to give citizens more direct control over how organisations use personal details.
1. Data Protection Policy:
The Northern Ireland Veterans Association (NIVA hereafter) treats your privacy rights seriously. This data protection and privacy policy sets out how we will deal with your ‘personal information’, that is, information that could identify, or is related to the identity of an individual.
Why this policy exists:
This policy ensures that NIVA:
2. General Guidelines for Admin Team Members
The only people able to access data covered by this policy will be those who need to communicate with or provide a service to the members of NIVA, i.e. the Secretary, Treasurer, PRI, Newsletter coordinator and/or Webmaster.
Data will not be shared informally or outside NIVA.
NIVA will provide induction training to its admin team members.
Admin team members should keep all data secure, by taking sensible precautions and following the guidelines below:
What personal information do we collect?
When you apply to become a registered forum user on the NIVA website you will be asked to provide certain information. This includes:
How do we collect this personal information?
All the information collected is obtained directly from you by email. This is usually at the point of your initial application. At the point that you provide your information, we will also request that you provide consent for us to store and use your data. Your consent is required in order to ensure our compliance with data protection legislation.
How do we use your personal information?
Who do we share your personal information with?
How long do we keep your personal information?
We need to keep your information so that we can provide our services to you, i.e. access to the forum on the website. Your information will be retained in electronic form until such time as you decide otherwise and inform us accordingly or your account is closed by us due to inactivity, (see below).
How your information can be updated or corrected
To ensure the information we hold is accurate and up to date, users need to inform NIVA of any changes to their personal information. You can do this by contacting the membership secretary at any time: membership@nivets.org.uk
Otherwise, on an annual basis, your log in history will be monitored. Where no log in activity has been recorded over the previous year, your account may be terminated after due warning so that unnecessary information is not kept.
Should you wish to view the information that NIVA holds on you, you can make this request by contacting the membership secretary. We will usually respond within 14 days of the request being made.
How do we store your personal information?
We have in place a range of security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use, or modification. Your information is held by the Webmaster on a private computer and safeguarded by a password and software protection. This data may be shared with admin team members as appropriate.
Photographs:
Photographs/videos may be taken as a matter of record at NIVA events and may be published in newsletters or on the website. These photographs/videos may include images of users who can request the removal from the website of photographs/videos that include their image.
Availability and changes to this policy:
This policy is available on our website, (under the “Downloads” tab), and is provided to all users by email when registering. This policy may change from time to time. If we make any material changes we will make users aware of this via the website and/or email.
Contact:
If you have any queries about this policy or have any complaints about our privacy practices, please contact the membership secretary in the first instance.
3. DATA BREACH NOTIFICATION:
Were a data breach to occur, action shall be taken to minimise the harm by ensuring that all admin team members are aware of it and how it had occurred. A reporting member will be asked to provide an outline of their concerns which will then be investigated by admin team members who are not in any way implicated in the breach. All such matters will be fully investigated, records will be kept and all those involved notified of the outcome. Where appropriate, the Information Commissioner’s Office will also be notified in line with legislation.
For further information: https://ico.org.uk
The upshot is that you MUST confirm by email to membership@nivets.org.uk that you give your consent to receive emails from NIVA. If you do not respond then your account will be deleted as we would no longer be able to contact you.
Please do not respond to this post.
You will shortly receive an email regarding the above:
Dear Comrade,
As one of NIVA's registered forum users, we've got a quick question to ask:
Are you happy for us to keep updating you via email from time to time?
New European data laws, (GDPR effective from 25th May 2018), require us to confirm that you want to continue to receive emails from us.
After the rules come into effect, we'll have to stop contacting anyone who hasn't told us they want to hear from us.
So this is a short note for you to let us know that you do want to stay in touch, and you will of course be able to unsubscribe at any time by letting us know.
A copy of the NIVA data protection policy will be emailed you separately and a copy will be placed on the NIVA website in the ‘downloads’ tab. (Please note that if there has been no log in activity for over a year, your account will be deleted)
Remember – if you do not respond you will by law have to be removed from our database so will no longer hear from us and your personal information will be deleted. You may of course re-register at any time thereafter.
Thank you from your NIVA admin team.
https://ico.org.uk/for-organisations...vidual-rights/
The data protection policy will be uploaded onto the website in due course:
NIVA DATA PROTECTION – REGISTERED FORUM USERS 1st MAY 2018
On 25th May 2018, new data protection regulations come into force. They are called the General Data Protection Regulation – GDPR for short. These new regulations fundamentally change the rules of how organisations handle the information supplied by members in that it will be a requirement that a specific permission has to be given by a member for their data to be used by the organisation. This includes paper and electronic records as well as photographs and videos.
The data that NIVA holds on registered users on the website forum is restricted to email address, user name and service details. This data is used solely for the purposes of NIVA and is NEVER passed to any outside body. However, to comply with the new regulations, NIVA requires you to confirm your willingness to receive emails from us.
It is your choice whether to permit your data to be used and the Association has to comply with your instruction in this regard. Please bear in mind that if you decide to refuse or restrict permission, NIVA will be unable to communicate with you by email. Please understand these are not impositions by NIVA but government imposed changes. It is to give citizens more direct control over how organisations use personal details.
1. Data Protection Policy:
The Northern Ireland Veterans Association (NIVA hereafter) treats your privacy rights seriously. This data protection and privacy policy sets out how we will deal with your ‘personal information’, that is, information that could identify, or is related to the identity of an individual.
Why this policy exists:
This policy ensures that NIVA:
- Complies with data protection law and follows good practice
- Protects the rights of registered users
- Is open about how it stores and processes users’ data
- Protects itself from the risk of a data breach
2. General Guidelines for Admin Team Members
The only people able to access data covered by this policy will be those who need to communicate with or provide a service to the members of NIVA, i.e. the Secretary, Treasurer, PRI, Newsletter coordinator and/or Webmaster.
Data will not be shared informally or outside NIVA.
NIVA will provide induction training to its admin team members.
Admin team members should keep all data secure, by taking sensible precautions and following the guidelines below:
- Strong passwords must be used and they should never be shared
- User information should be reviewed and consent refreshed periodically via the user renewal process or when policy is changed
What personal information do we collect?
When you apply to become a registered forum user on the NIVA website you will be asked to provide certain information. This includes:
- Email address
- Username
- Service details
How do we collect this personal information?
All the information collected is obtained directly from you by email. This is usually at the point of your initial application. At the point that you provide your information, we will also request that you provide consent for us to store and use your data. Your consent is required in order to ensure our compliance with data protection legislation.
How do we use your personal information?
- For administration, planning and management of NIVA
- To communicate with you
- To monitor, develop and improve the provision of our NIVA events
- We’ll send you messages by email to advise you of NIVA events
Who do we share your personal information with?
- Internally to admin team members as required to facilitate your participation in our activities
- If we have a statutory duty to disclose it for other legal and regulatory reasons
How long do we keep your personal information?
We need to keep your information so that we can provide our services to you, i.e. access to the forum on the website. Your information will be retained in electronic form until such time as you decide otherwise and inform us accordingly or your account is closed by us due to inactivity, (see below).
How your information can be updated or corrected
To ensure the information we hold is accurate and up to date, users need to inform NIVA of any changes to their personal information. You can do this by contacting the membership secretary at any time: membership@nivets.org.uk
Otherwise, on an annual basis, your log in history will be monitored. Where no log in activity has been recorded over the previous year, your account may be terminated after due warning so that unnecessary information is not kept.
Should you wish to view the information that NIVA holds on you, you can make this request by contacting the membership secretary. We will usually respond within 14 days of the request being made.
How do we store your personal information?
We have in place a range of security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use, or modification. Your information is held by the Webmaster on a private computer and safeguarded by a password and software protection. This data may be shared with admin team members as appropriate.
Photographs:
Photographs/videos may be taken as a matter of record at NIVA events and may be published in newsletters or on the website. These photographs/videos may include images of users who can request the removal from the website of photographs/videos that include their image.
Availability and changes to this policy:
This policy is available on our website, (under the “Downloads” tab), and is provided to all users by email when registering. This policy may change from time to time. If we make any material changes we will make users aware of this via the website and/or email.
Contact:
If you have any queries about this policy or have any complaints about our privacy practices, please contact the membership secretary in the first instance.
3. DATA BREACH NOTIFICATION:
Were a data breach to occur, action shall be taken to minimise the harm by ensuring that all admin team members are aware of it and how it had occurred. A reporting member will be asked to provide an outline of their concerns which will then be investigated by admin team members who are not in any way implicated in the breach. All such matters will be fully investigated, records will be kept and all those involved notified of the outcome. Where appropriate, the Information Commissioner’s Office will also be notified in line with legislation.
For further information: https://ico.org.uk
The upshot is that you MUST confirm by email to membership@nivets.org.uk that you give your consent to receive emails from NIVA. If you do not respond then your account will be deleted as we would no longer be able to contact you.
Please do not respond to this post.